Introducing Asset Tracking feature

Now available on the GOLD plan

Keeping track of physical assets can be a daily challenge for security and facility managers. Keys change hands, equipment moves between shifts, and devices are often shared across teams. With the new Asset Tracking feature in QR-Patrol, you gain complete control and visibility over your organization’s assets—without spreadsheets or guesswork.

What is Asset Tracking?

Asset Tracking allows Managers to register, monitor, and manage physical assets such as keys, equipment, and devices directly inside QR-Patrol.

With this feature, you can always know:

•  Sites Schedules Performance Report: Performance breakdown per site for the selected client.
•  Schedule Performance Summary: Success rates for each schedule within a selected site.
•  Detailed Schedule View: Detailed checkpoint results (on-schedule or missed), including Issue Management notes (e.g., “damaged NFC tag”) for additional context.

Everything is recorded in one place, ensuring transparency, accountability, and peace of mind across your organization.

Why Asset Tracking Matters

•  Full Visibility: Track asset usage and movement across your organization.
•  Accountability: Clear custody logs reduce losses and simplify audits.

Accessing Asset Tracking

Navigate to: Company → Asset Tracking

You’ll find a unified table displaying all assets belonging to your Company or Branch, along with their current status and custody details.

Adding a New Asset

1 Click + Add.

2 Fill in the following fields:

•  Asset ID: A unique identifier (serial number, internal code, or label)
•  Description: A short description or name for the asset (e.g., Main Entrance Key, Radio Handset #5).
•  Notes(Optional): Additional comments or identifying details
•  Branch Office: The branch the asset belongs to

3 Press Save to register the asset.

The asset will immediately appear in your list.

Editing or Deleting an Asset

•  Edit: Select an asset and click Edit to update its ID, description, or notes.
•  Delete: Select the asset and click Delete to remove it from your records.

Assigning or Returning Assets (Managing Custody)

To issue or return an asset:

1 In the dialog that opens, fill in:

•  Holder: The person who will take custody of the asset.
•  Date Out: The date and time the asset was issued.
•  Expected Return(Optional): When the asset is due back.
•  Date In: To record a return, set the actual return date and time.

2 Click Save.

What happens next?

•  If you assign the asset to someone, its status changes to Checked Out.
•  When a return is logged, it automatically becomes Available again.

Tip: If you change the current holder, the previous holder will be replaced in the record. If your intention is to record a return instead, close the current assignment first.

Viewing Asset Custody History

To view the complete custody timeline of an asset:

•  In the Asset Tracking table, click the History icon next to the desired item.
•  A panel will open displaying the Issue and Return History of the asset.
•  Each record shows who the asset was issued to, when it was taken, and when it was returned.
•  You may also Export the history for reporting or audit purposes.

Exporting Asset Data

Export your asset list or custody logs anytime:

•  Available formats: PDF or Excel
•  Click Export at the top-right of the Asset Tracking page

Real-World Use Cases

•  Key Management: Keep track of who has taken specific building or room keys.
•  Equipment Allocation: Log which guard currently holds items like radios, flashlights, or vests.
•  Device Tracking: Assign mobile phones or tablets to staff members and monitor their return dates.

Get Started Today

Asset Tracking helps you reduce losses, improve accountability, and simplify daily operations—all from within QR-Patrol.

If you have any questions or would like assistance exploring the new features, our team is always available to support you. You can also learn more about Asset Tracking here.

Thank you for choosing QR-Patrol — and stay tuned for more exciting updates coming soon!